OPERATED BY JOBS FOR HUMANITY
A USA legal entity based in 18117 Biscayne Blvd #3016 Aventura, FL. 33160, USA
ACCORDING EUROPEAN GDPR 679/2016
Jobs For Humanity (from now also JfH) is an organization committed to creating a diverse and inclusive workplace where everyone feels welcome, valued, and respected. We facilitate hiring and promoting a diverse workforce, including people of all genders, sexual orientations, ages, races, ethnicities, visible and invisible disabilities, military veterans, single parents, refugees, and returning citizens.
The purpose of this Privacy Policy is to describe the management procedures of the website currently available at the address www.jobsforhumanity.com regarding the processing of personal data of users/visitors who consult it as well for the related social network profiles of our company.
This privacy policy will also apply to all data processing of Jobs For Humanity included privacy of our users, subscribers, clients, and partners and is provided in accordance with Articles 13 and 14 of the European Union Regulation 2016/679 (hereinafter also referred to as the “General Data Protection Regulation” or “GDPR”) for those accessing the website www.jobsforhumanity.com and subscribe of JfH services.
By choosing to utilize JfH services, individuals acknowledge and accept our mission, as well as the terms and conditions outlined in this privacy policy, to participate.
This privacy policy applies solely to our website and those controlled by our organization. When accessing third-party websites, including social media platforms, through links provided on our sites, users acknowledge that their privacy is governed by the policies of those third parties and not by ours.
PREMISE STATEMENT
The mission of Jobs for Humanity is to foster workplace inclusion and diversity by offering support and resources to enable access to meaningful and fulfilling employment opportunities for everyone.
By choosing to utilize JfH services, individuals acknowledge and accept our mission, as well as the terms and conditions outlined in this privacy policy, to participate.
For the purposes of this activity, Jobs For Humanity therefore needs to handle your sensitive data, including those belonging to specific categories of workers that reveal their characteristics.
For the purposes of this activity, Jobs For Humanity therefore needs to handle sensitive data starting from our institutional website, including those belonging to specific categories of workers that reveal their characteristics. To do so and ensure the highest possible security and protection of their data and privacy, we have decided to apply the European General Data Protection Regulation 2016/679 (EU GDPR) at every level of our organization, which we consider the best tool for safeguarding individuals’ rights.
The GDPR is deemed the most suitable regulation for ensuring the full respect and exercise of data subjects’ rights, as it establishes comprehensive guidelines and requirements for data processing, storage, and transfer.
GDPR grants individuals greater control over their personal data and imposes strict obligations on organizations to handle data securely and transparently. Additionally, the GDPR includes provisions for data subjects to access, rectify, and delete their personal information, ensuring their rights are upheld throughout the data processing lifecycle.
These internal rules for data protection represent the principles and legal conditions which Jobs For Humanity observes when it receives, processes, transfers or keeps personal data for the purposes of its activity, including personal data of clients, partners, candidates, suppliers, employees and all categories of workers.
The rules comply with the requirements of the General Data Protection Regulation and will be applied throughout the entire privacy chain internally. All employees and collaborators of JfH are obligated to adhere to these rules and undergo regular training to stay updated on any changes or developments in privacy regulations.
A different form of personal data protection will be ensured for nations that mandate it. Nonetheless, as the data controller organization, Jobs For Humanity guarantees compliance with all national regulations or statutes and entities belonging to confederations, wherever they exist. This means that regardless of the specific requirements set forth by individual nations or entities, Jobs For Humanity pledges to uphold the highest standards of data protection and privacy in accordance with applicable laws and regulations. Our commitment to compliance extends to all jurisdictions in which we operate, ensuring that the rights and privacy of our users are consistently respected and upheld.
The Data Controller is Jobs For Humanity, USA legal entity based in 18117 Biscayne Blvd #3016 Aventura, FL. 33160, USA
Data Controller is contactable at contact@jobsforhumanity.com
Users are hereby informed and aware that their personal data is stored on servers and/or clouds located, including but not limited to, in the United States. The Data Controller ensures maximum protection against cyberattacks and any form of breach of our archives. However, should such an event occur, the most appropriate intervention measures will be implemented to minimize damages and users’ exposure to any risks or dangers. Additionally, the most suitable forms of communication will be established.
For all definitions or any matters not clarified or specified in this privacy policy, reference is made to the document titled ‘INTERNAL RULES FOR DATA PROTECTION’ available on this website and to the text of the European Regulation 679/2016.
1. Foreword
JfH is committed to offering its users its services while respecting and protecting privacy. This Privacy Policy was created to allow you to better understand how we use your personal data, the means of protection put in place as well as how to exercise your rights.
We process your data in accordance with EU data protection rules and other applicable privacy regulations to protect it from unauthorized access and to ensure secure data transfers.
We are transparent about how we use the data we collect.
We explain why we ask for, use, and share your data and manage our communication to meet your needs using easy-to-understand language.
In compliance with the GDPR you will have control of your data and we guarantee the security of your data. In the unlikely event that your data has been damaged, we will ensure we stop the loss as soon as possible and will notify you immediately.
From the moment you sign up to our services you accept that your data will be shared outside our organization to provide you with the requested job search service. The transfer of your information takes place on the indispensable basis of your consent.
2. What type of personal data do we process?
2.1 Categories of standard personal data We may collect and process the following categories of personal data:
a) Name, email, phone number, other identification data When you subscribe some data is crucial; remember, registrations with inaccurate or incomplete personal details are not accepted.
For our services, the identification data we collect may include your first name, surname, country of residence.
In accordance with local and international laws, the non-communication or the inaccuracy of certain data may lead to a decision to deny our services or be rejected by employers.
b) Contact, personal account or registration information Your contact information includes your telephone number and email address. When you create a personal account or subscribe to a specific service, we may also record your postal address, login details and any other data you provide to us through the corresponding registration forms.
c) Information about your work experience, education, job skills, and any other relevant details you believe are pertinent. These are essential for JfH’s services, which involve facilitating connections and contacts within the professional world.
d) Information about your personal conditions according to our Policy and our Mission to help connect underrepresented talents to welcoming employers. Is mandatory for us, to provide our services in accordance with our mission, to collect and process your data about community affiliation such as refugees, single parents, individuals with physical or cognitive disabilities, ethnicity, blind and low vision individuals, deaf and hard of hearing, and other categories.
In accordance with Article 9 of GDPR regulations, these categories of data are considered sensitive or special. Therefore, users must be aware that their information regarding these data categories must be truthful, and the processing of this data is essential for JfH. You may of course refuse to give your consent at the time of collection of this information, but this may result in your not being able to benefit from these services or benefits.
e) Information we collect when you use our websites, mobile applications or other digital services When you visit our websites or use one of our mobile applications, we may record your IP address, browser type, operating system, referring site and browsing or application usage behaviors. We also collect information through the use of cookies or other similar technologies. For more information, please read our Cookie Management Policy. We keep track of the fact that you open our emails or the links in those emails. We may associate this information with other data we already have about you.
f) Other information you choose to share with us We process the information you choose to share with us, for example when you share your interests and preferences on our website, leave a comment on our social pages or complete a customer satisfaction survey.
2.2 Cookies and similar technologies When you use our website or mobile applications, we collect information through cookies and other similar technologies. For more information, please read our Cookie Management Policy.
3. How do we collect your personal data?
We may collect the categories of personal data mentioned above by various channels:
a) We collect the personal data that you provide directly to us. We collect personal data when you subscribe our services, create an online account, register for a program, make a request or complaint, respond to a satisfaction survey, leave us a message on social networks, contact our departments, chat with a chatbot, subscribe to receive our emails or mobile notifications, or sign up for one of our specific events or campaigns.
b) When you use our website or mobile applications, we collect information using cookies and similar technologies JfH uses its own cookies and third-party cookies. For more information, please read our Cookie Management Policy.
e) If you use social networks, we may also receive information from your social network provider.
4. For what purposes do we use your personal data?
4.1. Processing purposes. The main purposes for which we use your personal data are:
a) To provide our services. The primary objective of processing your personal data is to facilitate the most effective means of connecting you with companies and employers that align with your preferences and requirements. This process involves leveraging artificial intelligence systems to enhance the matching process. Note that the use of AI does not include any personally identifiable data and its use is solely to match the most qualified job seekers to the requirements of a job. Our systems analyze professional experience and non-identifiable data to provide tailored recommendations and optimize the matching algorithm, thereby improving the overall quality and relevance of the connections made. This ensures a more efficient and satisfactory experience for you as a user of our platform.
To provide you with a service that meets your expectations, we also process all the data related to your requests and your preferences, especially if you have created a personal account.
b) To provide you with our services online or on our web and mobile applications and offer you an optimal experience We can eventually use your information when you check-in on our mobile and web applications. Some of our online services and the application use your location, to offer you an optimal experience, we may analyze your use of the digital media we offer you, using cookies and similar. For example, we aim to understand which digital channel (email, social network) or device (desktop computer, tablet or smartphone) you prefer so that we can tailor our communication to the channel or digital device you use most.
c) To perform statistical studies and improve our products and services We research general trends in the use of our services, programs, websites, mobile applications and social networks, as well as on the behavioral trends and preferences of our customers and users. We use the results of our research to develop better services and offers for our customers, improve our programs, provide better customer service and improve the design and content of our websites and mobile applications.
4.2 Categories of personal data: To perform our research, we may use the categories of personal data described in section 2.1. We also use the various surveys we conduct to measure your satisfaction and better understand your expectations.
4.3 Legal basis for the processing: All data are submitted by consent. We process your personal data because it is necessary for the performance of your requests and the performance of our services. Also, for statistical studies, we process your data for legitimate interest.
In accordance with the applicable regulations, you have the right to object, for reasons specific to your situation, to the processing of your personal data for statistical research purposes.
5. Who can access your personal data?
5.1. General information JfH services are provided across the world. To provide our services and to offer you the best possible results, we need to share your personal data with internal and external parties.
Within our Organization, your data is processed by duly authorized employees and agents, IT departments, etc. You are aware your data will be exposed and visible on our website for the purposes to offer you our services.
All companies and employees can visit your profile and contact you through our services. We may also transfer your data to third parties such as companies in our Group, service providers or subcontractors, etc. for the purposes of our mission. In this respect, we remind you that we require all our subcontractors to implement strict confidentiality and protection measures for personal data processed, in accordance with the regulations and this Policy.
5.2. Sharing your data with third parties We may transfer or share your personal data with third parties for the following purposes:
a) To facilitate your research for a job To manage your request, we may share your personal data with third parties who process this information on our behalf or assist us in providing our services worldwide. You can read the privacy policies of these third parties for more information.
b) To improve our online services and mobile applications. See above 4.1.b
5.3 Public authorities As with any company, in accordance with applicable local and international laws and regulations, we may be legally required to collect and share your identification data (e.g. passport information) and other information with the public authorities of USA (customs, immigration, police, etc.) or of the countries from or to which you are traveling for the purposes of your job, immigration formalities, entry into the country or the fight against terrorism or any other serious crime.
In some cases, we may also be required to disclose certain data to public entities and authorities, law enforcement officials, courts or other authorized third parties if (i) this information is required by the applicable laws, regulations or legal procedures (such as a summons or court order), if (ii) it is necessary to protect or defend our rights against legal claims and those of third parties, or (iii) for reasons of public health and safety.
5.4 Third party websites Our websites and mobile applications include links to third party websites. If you click on these links, you will leave our websites and mobile applications. This privacy policy does not apply to the websites of these third parties. To find out more about how these third parties process your personal data, you can read their respective privacy policies and/or cookie management policies.
6. How long is your data stored?
We do not keep your personal data for any longer than is necessary.
The duration of storage depends on the purposes for which data are processed, as described in section 3 of this Policy. These retention periods are set based on the purposes of the processing and take into account the applicable legal provisions imposing a precise retention period for certain categories of data, any applicable limitation periods and the recommendations of the GDPR and local laws, regarding certain categories of processing.
In any case, maximum retention time is ten years.
6.1 Where is your data stored?
As a United States-based company, JfH operates its primary servers within the United States. By choosing to use our services, you acknowledge and consent to the transfer of your personal data to the United States for storage and processing. It’s important to note that the United States may have different data protection laws and regulations compared to your home country or region. However, we assure you that we take the security and privacy of your data seriously and implement robust measures to protect it in accordance with US laws and regulations and GDPR.
By transferring your data to the United States, you understand that it may be subject to access by government authorities or law enforcement agencies in accordance with applicable US laws. Despite this, we remain committed to safeguarding your data to the best of our abilities and ensuring that it is only accessed and used for legitimate purposes related to providing you with our services.
If you have any concerns about the transfer of your data to the United States or our data protection practices, please feel free to contact us. Your privacy and trust are of utmost importance to us, and we are here to address any questions or inquiries you may have regarding the handling of your personal information.
7. How do we use and process your personal data?
7.1 Personal data collected solely through browsing the website www.jobsforhumanity.com will be used solely for the purpose of providing an improved browsing experience and will not be retained.
Data provided through the completion of registration forms and access to our services will be used to create optimal conditions for jobseekers to connect with companies and potential employers.
7.2 The data will remain available and visible in the reserved areas of our web pages and accessible to companies, private enterprises, associations, and organizations intending to avail themselves of our services. These companies, organizations, associations, and other entities undertake and commit not to use the candidates’ and job seekers’ data for any purpose other than evaluating them for possible employment. To ensure better and correct use of our services, users are informed and aware that JfH utilizes automated systems, as otherwise it would be impossible to achieve the desired results for candidates and meet the requests of companies.
8. What are the Legal Bases for processing your data?
8.1 Jobs For Humanity will only process your personal information where we have a legal basis to do so. The legal basis will depend on the reason or reasons JfH collected and needs to use your information. Under EU and other data protection laws, in almost all cases, the legal basis will be:
- Because we need to use your information to process and fulfill your requests and otherwise perform the commitments we have with you.
- Because it is in Jobs For Humanity’s legitimate interests to use your personal information to operate and improve our services as a job offering provider.
- Because we need to use your personal information to comply with a legal obligation.
- To protect the vital interests of you or another person.
- Because you have consented to Jobs For Humanity using your information for a particular purpose.
8.2 All information you provide is voluntarily submitted on the basis of your consent
9. How to exercise your rights
9.1. Your rights In accordance with the applicable regulations, in particular the provisions of the GDPR to exercise your rights to (a) access, (b) rectification, (c) erasure, (d) restriction of processing, (e) data portability and (f) object.
a) Right to access You have the right to request confirmation that we process your personal data and, in this case, to receive a copy of it. When we respond to a request to exercise the right to access, we also provide you with additional information such as the purposes of the processing, the categories of personal data and any other information relating to this processing.
b) Right to rectification You have the right to request the rectification of your personal data if you find that it is inaccurate. You can also request to complete your personal data, considering the purposes of the processing concerned. This may lead to the provision of additional data.
c) Right to erasure You have the right to request the erasure of your personal data. This right can only be exercised in certain cases where one of the grounds set out in Article 17 of the GDPR applies. This may include, for example, personal data that is no longer necessary for the purposes for which we collected it or that has been unlawfully processed. If you exercise this right and if one of the grounds is applicable to your request, we will erase your personal data as soon as possible.
d) Right to data portability You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format, if its processing is automated and based on the collection of your consent or on the performance of a contract to which you have subscribed. This right does not apply to other legal bases for processing. Where appropriate and technically feasible, you may also request the transfer of such data directly to another data controller.
e) Right to restriction of processing You have the right to obtain the restriction of processing of your personal data. From a practical perspective, this means that we mark the data stored to temporarily suspend its processing. This right can be exercised for the grounds provided for in Article 18 of the GDPR, when you dispute the accuracy of your personal data. This right does not give rise to data erasure. We must inform you before the restriction of processing is lifted.
f) Right to object You have the right to object to the processing of your personal data. This means that you can ask us to stop processing your personal data. This right only applies when processing is based on our legitimate interests (including the resulting profiling). If you exercise this right, we will no longer process your personal data for these purposes.
9.2. Withdrawing your consent You can withdraw your consent at any time by following the specific instructions relating to the processing operations concerned. You can withdraw your consent by clicking on the unsubscribe link contained in our emails, by changing your communication preferences, or by contacting us at contact@jobsforhumanity.com.
9.3. Refusal of certain requests. The rights described above are not applicable in all situations. Indeed, in accordance with the applicable regulations, we may be entitled to refuse certain requests. For each request, we carefully assess whether such an exemption applies and inform you accordingly. We may, for example, refuse to erase your personal data if the processing of such data is necessary to comply with legal requirements. The right to data portability does not apply, for example, if you did not provide the personal data or if we process the data based on other legal grounds than your consent or the performance of a contract.
9.4. Contact for the exercise of rights. When you wish to exercise your rights, simply send a request to the Jobs For Humanity Mail contact@jobsforhumanity.com.
10. How is your personal data secured?
10.1. Our commitments Ensuring the security and confidentiality of the personal data you share with us is our priority. We therefore implement all the appropriate technical and organizational measures – in accordance with the applicable legal provisions (in particular Article 32 of the GDPR) – with regard to the nature of the personal data that you communicate to us and the risks presented by its processing, in order to preserve its security and, in particular, to prevent any accidental or unlawful destruction, loss, alteration, disclosure, intrusion or unauthorized access to this data.
10.2. Protection of your personal data We take the security of the personal data you share with us very seriously and therefore implement various organizational measures to increase the awareness and accountability of our employees. Dedicated programs within our company ensure this awareness and the sharing of best practices and security standards. In this context, a rich corpus of documentation on information security and privacy issues is made available to them. In addition, we implement appropriate technical measures based on the nature of the personal data you provide, and the risks involved in processing it. We therefore strictly control physical and logical access to the internal servers hosting or processing your personal data. We protect our network with state-of-the-art hardware devices (Firewall, IDS, DLP etc.) and architectures (including secure TLS 1.2 protocols) to prevent and limit the risk of cyber-malware. The evolution of our security systems We have internal processes based on the best standards in place to maintain a level of security in line with best practices.
10.3. Management of security incidents Zero risk does not exist and, even if we implement all the measures recognized as standard in terms of security, unexpected events may occur. We have specific procedures and resources to manage security incidents in the best possible conditions. We have also set up a specific procedure to assess the possible breach of your personal data, notify the competent authority within the time limit provided for by the regulations and inform you when this breach is likely to generate a significant risk for you and affect your privacy. Exercises are carried out periodically to check the functioning of the security installations and the adequacy of the procedures and systems deployed.
11. Modifications
11.1 This version is applicable as from June 1, 2024. It replaces the previous version. We reserve the right to change this Policy from time to time. All changes are published on our website. We invite you to read it regularly, especially when you use our services. We are committed to protecting and respecting your privacy and will continue to do so in any future changes we make to this Privacy Policy.
12. Important legal advice. Responsibility for Data Accuracy
12.1 Users are required to provide accurate and truthful information, considering the sensitivity and importance of the data involved.
Any inaccuracies or falsifications in the information provided will be taken very seriously. In the event of false information, appropriate action will be taken, which may include notifying the relevant authorities. We emphasize the critical nature of data accuracy and integrity, as any misuse or unauthorized access to our services will be promptly reported and fully pursued by the law.
12.2 Furthermore, all companies utilizing our services are held accountable for any misuse of data or fraudulent activities targeting users. It is strictly prohibited for companies to request money or to act as intermediaries in offering employment opportunities. Any violation of these terms will result in immediate termination of the company’s access to our services, and legal action may be pursued if necessary.
12.3 JfH will promptly inform relevant authorities of any illegal use of our services, particularly those facilitating illegal immigration, forms of labor exploitation, or any other forms of abuse.”
13. Special Commitment for Employers
At Jobs For Humanity (JfH), we are dedicated to promoting inclusion and diversity in the workplace by connecting underrepresented talents with meaningful and fulfilling employment opportunities. To achieve this mission, we require that all employers who partner with us adhere to the following commitments:
1. Respect and Dignity Employers must treat all candidates with the utmost respect and dignity, ensuring professional conduct and non-discriminatory practices throughout the recruitment process.
2. Data Privacy and Security Employers must collect, process, and store candidate data responsibly and in compliance with applicable data protection regulations, maintaining strict confidentiality and robust security measures.
3. Confidentiality Employers must handle all candidate information with strict confidentiality and not disclose any information to third parties without explicit consent, except where required by law.
4. Commitment to Inclusivity Employers must actively seek to create a diverse and inclusive workforce by considering candidates from underrepresented groups and providing a supportive work environment.
5. Feedback and Communication Employers must maintain open and transparent communication with candidates, providing timely updates and constructive feedback when possible.
Solemn Promise:
By engaging with Jobs For Humanity, employers solemnly promise to uphold these commitments, fostering an inclusive and equitable workforce where all individuals are valued and respected.
By subscribing our services with us, you agree to honor this commitment, ensuring that our mission of inclusion and diversity is upheld at every stage of the employment process.
How to contact us
If you have questions or comments about this Privacy Policy, You may email us at contact@jobsforhumanity.com or via mail or courier at:
Jobs For Humanity Inc.
18117 Biscayne Blvd #3016
Miami, FL 33160
USA